SPORTING CLAYS ASSOCIATION, INC.
(Updated March 2017)
The Texas Sporting Clays
Association, Inc. is a non-profit corporation comprised of persons engaged in
promotion and education related to clay target sports, including safety and
activities revolving around sporting clays, National Sporting Clay Association
(“NSCA”) 5-Stand, and F.I.T.A.S.C. shooting in the State of Texas.
ARTICLE I – NAME AND FISCAL YEAR
The name of the corporation is TEXAS SPORTING CLAYS ASSOCIATION,
INC. (hereinafter referred to as “TSCA”).
The fiscal year of TSCA shall
commence on January 1st and end of December 31st.
ARTICLE II - PURPOSE
The purpose of TSCA is as
The promotion, governance and encouragement of organized sporting
clay shooting and any variations thereof among residents of the State of Texas.
To increase among TSCA members the knowledge of the safe handling
and proper care of firearms, as well as improved shotgun marksmanship through
(c) To forward the
development of those characteristics of honesty, good fellowship,
self-discipline, team play and self-reliance which are essentials of good
sportsmanship and the foundation of true patriotism.
(d) Notwithstanding the foregoing, and in addition, TSCA is organized
exclusively for charitable, religious, educational, literary, and scientific
purposes, including for such purposes, the making of distributions to
organizations that qualify as exempt organizations within the meaning of
Section 501(c)7 of the Internal Revenue Code of 1986 (or the corresponding
provisions of any future United States Internal Revenue Law), as well as any
lawful purpose, as authorized by state law.
ARTICLE III – OFFICES
The principal office of TSCA shall be located at the address of the current
Secretary (or Secretary/Treasurer). Other offices for the transaction of
business may be located at such places as TSCA’s board of directors (the
ARTICLE IV – OFFICERS and DIRECTORS
(a) Prior to each election TSCA’s Secretary shall solicit
TSCA’s membership for those interested in serving on the Board. Interested members in good standing shall
personally submit an application form as stipulated by the Board, containing
the signed recommendation of two TSCA’s members, also in good standing. Said application form shall be available on
Using these submissions, the Board shall prepare a
ballot. All Director positions include assumption of specific duties and
responsibilities as assigned by TSCA’s President.
Subsequent to the election the newly
installed Board shall select its slate of officers. The newly installed Board utilizes the
election results, the recommendation of the prior Board, the requirements of
the position, proven service on the Board, and many other critical factors in
reaching a decision. This process
applies solely to officer positions.
The terms of office shall be as follows: President: two years,
Vice-President: two years, Secretary: two years, Treasurer: two years, and
State-at-Large Directors: two years. In addition, two non-voting ex-officio
members consisting of the immediate past president of TSCA and a representative
from the Texas NSCA.
(d)Officers shall be
limited to two consecutive, two year terms in one office with the total limit
as a Board officer not to exceed four (4) total consecutive terms as an
officer. Directors shall have no term limit.
(e) Board Directors must maintain 500 registered targets shot each year during their
term in office. Board Directors must
attend all regular, and “special” called meetings of the Board. One absence places the said Board Directors’
position on the Board at risk. Two
absences, during the course of a year, constitutes the resignation of said
Board Director, unless such absences were communicated in advance and beyond
the control of the Board Director (such as ‘acts of God’) as approved by the President.
(f) The office of the President, Treasurer and
four Directors will be elected in years ending in even numbers. The office of
the Vice-President, Secretary and four Directors will be elected in years
ending in odd numbers.
(g) The offices of officers and “State-at-Large”
Directors will be determined at least thirty (30) days prior to the Annual Texas
State Tournament, as is reasonably practicable. The newly elected Directors
will take office effective the first day after the conclusion of the Annual Texas
Voting for the election of officers and “State-at-Large” Directors
may be by regular mail, email or electronic voting, at the discretion of the Board,
Each TSCA member in good standing shall receive an official ballot as approved
by the Board to facilitate the election process.
ARTICLE V - DUTIES OF ELECTED
President: The President shall preside at all
Board meetings of TSCA, and is empowered to execute all contracts and legal
instruments, and have general charge and supervision of all the affairs of TSCA
and shall be a member of all committees. If the President is unable to preside,
the Vice-President shall preside in his place and if both the President and
Vice-President are unable to preside, the Secretary shall preside over any said
Vice-President: The Vice-President
shall have the responsibility for the general promotion of clay shooting.
He/she shall aid any new group in the organization of any clay shooting club
under the auspices of TSCA and the National Sporting Clays Association
(hereinafter referred to as “NSCA”). He/she shall chair the Hall of Fame selection committee.
As Treasurer, he/she shall be the custodian of all monies, trophies,
securities and vouchers of TSCA and shall preserve the receipts of monies paid
out. He/she is authorized to receive all funds due TSCA and to place such funds
in any bank or banks as the Treasurer
shall desire and is hereby authorized to make routine disbursements in
furtherance of the course and scope of the objectives of TSCA, subject
to the ratification and approval of the Board of Directors at their next
meeting. The Treasurer
shall make no disbursement in excess of $1,000 without express authorization by
a majority vote of the TSCA Board.
(2)While an interim
accounting of monies received and routine disbursements made is required to be
approved at each meeting of the Board of Directors, a detailed report of all
monies received and distributed by the Treasurer shall be made at the Annual Texas
(3)The Treasurer shall approve and
submit proposed shoot dates to the NSCA.
(4) The Treasurer
shall furnish a bond in the sum of $10,000.00 at the discretion of the Board the
expense of which shall be paid by TSCA.
(5) Secretary: The Secretary shall
keep all minutes of all TSCA meetings. He/She shall issue all notices, bid
packages, and shall perform such other duties as the President of the Board may
Directors: The duties of the State-at-Large Directors shall be to act as a
liaison between the membership-at-large and the Board; and to perform such
duties and fulfill such responsibilities to successfully complete assigned
projects, activities, and services. Acceptance and performance of such assigned
duties and responsibilities is a condition of Board membership.
ARTICLE VI - BOARD OF DIRECTORS
(a) The Board shall
consist of the President, Vice-President, Secretary, Treasurer, and eight or
more State-at-Large Directors, where the total membership of the Board
optimally should have range owners and shooters and two non-voting ex-officio
members consisting of the immediate past president of TSCA and a representative
from the Texas NSCA delegates.
(b)Each member of the Board shall be
entitled to one vote at all meetings of the Board, the Annual State Meeting and
any special meetings. Should there occur a tie of voting on any issue before
the Board, the immediate past President Ex-Officio of TSCA’s Board will be
called to vote to break the tie.
(c) The Board shall
have general charge of the affairs of TSCA and may properly assume such other
duties as are not specially assigned to or performed by any committees as determined
in their judgment to be necessary.
(d)The Board shall have the authority to
conduct investigations or hearings relative to any complaint against any
shooter who, or any club, which, in the opinion of the Board is guilty of
un-sportsmanlike conduct, or any prejudicial acts that are detrimental to the
best interest of TSCA and to take such action, as the Board deems appropriate.
(e) The Board shall
have full charge of all matters covered in the Bylaws, including special
meetings, and any and all other business that is reasonably presumed to fall
within the powers or duties of the Board.
A vacancy occurring
on the Board may be filled by the appointee of the President with an
affirmative vote of a majority of the Board. The Board Director so chosen shall hold office for the remaining term of the vacated office.
Directors shall in no way
incur personal liability for the actions of TSCA and shall be entitled to
indemnification according to the provisions of the Texas Business Organizations
Code and state laws exempting nonprofit officials from liability.
To the extent of a conflict between this article and any other
article of these bylaws this article will control.
To facilitate the completion
of Board activities, projects, and duties, the Board may elect, by majority
vote of those present, non-voting Associate Directors to carry out specified
duties and responsibilities. Associate
Directors shall serve for a period of time specified by the Board, not greater
than two (2) years per assignment.
Associate Directors may meet with and participate with the full Board at
any regular or called special meeting when their projects are discussed. All standards, rules, regulations, and
requirements applicable to Directors are applicable to Associate Directors,
Associate Directors serve at the pleasure of the Board.
ARTICLE VII - CLUB MEMBERSHIP AND RESPONSIBILITIES
(a) Membership: Any
gun club in the State of Texas, having at least one sporting clays course or
NSCA approved five-stand sporting clay range shall be eligible for membership
in TSCA, provided said club is a concurrent member in good standing of NSCA and
shall, at all times, follow the Rules and Regulations of NSCA. The membership and shooting year is
from January 1 to December 31 of each year. Memberships are granted solely on an
annual basis. Upon application, payment
of the prescribed dues, if applicable, and subsequent vote of approval by the
Board, any club within the State of Texas may become a member and shall enjoy
all privileges of TSCA.
(1)Any member club holding a registered
shoot is required to determine that no shooter participates before showing his
or her NSCA card and, if applicable, TSCA membership card, in addition to paying the fees and/or dues
as described in Articles IX and X herein. Any club failing to ascertain that
any resident participating in a registered shoot is a current TSCA member may
be responsible for the shooter’s annual dues, if any, and may be billed by TSCA.
It shall be the
host club’s responsibility to forward all monies due to TSCA to the Treasurer
within fifteen days following completion of the shoot. Host clubs not complying
with this fifteen (15) day requirement shall be assessed a penalty of $25.00
per month, until paid.
(2)It shall be the host clubs
responsibility to notify the Treasurer of TSCA of any scheduled shoots that are
cancelled. The cancellation must be by letter, facsimile (fax) or electronic
mail (e-mail) prior to the event; or, as soon as possible but no later than
fifteen (15) days after the scheduled date of the shoot.
(3) The President of
TSCA shall have the authority to impose a restriction on a club’s standing in
TSCA for further registered shoots until said club makes payment to the
Treasurer to put the club in good standing with TSCA.
ARTICLE VIII - INDIVIDUAL MEMBERSHIP
(a) Any individual resident of
the State of Texas who is a member in good standing of NSCA (hereinafter
referred to as the NSCA) shall automatically be a member of TSCA, provided said
resident is not restricted from owning or operating a firearm under any federal
or state laws, and unless such membership is terminated for failing to pay any
amount owing to TSCA or for other violations of the terms hereof upon vote of
the Board, or pursuant to a member’s election to cease being a member. Any NSCA
affiliated club in the State of Texas may be a member club of TSCA by complying
with the terms set forth herein, and any terms set by the Board in accordance
with the rules and regulations of NSCA.
(b) TSCA member numbers will be the same as the
NSCA member numbers.
(c) Members must be sensitive and compassionate to
the needs of other members as reasonably determined by the Board.
(d) Members must abide by all safety rules adopted
by NSCA(e) Any member in good standing shall have the privilege of discussing
or speaking on any subject at any annual or special meeting of TSCA. The Board
retains the right to reasonably limit the time that any member may speak at any
annual or special meeting of the members of TSCA. Any member in good standing is entitled to
one vote on the election of officers at the Annual Texas State Meeting.
ARTICLE IX - ANNUAL DUES:
(a)Club Affiliation Dues:
Club affiliation dues, if applicable with TSCA, shall be made
annually. The annual dues, in an amount to be determined by the Board, are
payable in advance. Only those clubs, which have paid their annual dues, shall
be considered in good standing. Payment of annual dues shall be made to the
Treasurer and are due and payable by December 31st of the preceding year for
which registration is requested.
(b)Individual Membership Dues:
TSCA reserves the right to set dues on an annual basis. The annual
dues are payable in advance and only those residents who have paid their annual
dues shall be considered in good standing. Payment of annual dues shall be made
to the Treasurer and are due and payable prior to registration of targets for the
ARTICLE X - FEES:
Each registered shooter shall be charged a state administration fee up
to the maximum current NSCA per target fee for all registered events in Texas
in which they shoot. The administration fee shall be determined by the Board
not to exceed the maximum allowable amount.
State administration fees shall be used to further the sport of sporting
clays, support member(ship) activities, support registered clubs, and support
TSCA as the Board directs from time to time. The aforementioned fee is in
addition to any applicable NSCA fees charged, and includes both resident and
non-resident shooters participating in a registered shoot in the State of Texas.
ARTICLE XI - ANNUAL STATE CHAMPIONSHIP
(a) The annual State
Championship Tournament will be awarded by TSCA’s Board according to the
criteria set for the upcoming year. The Board will select the host club and at
least one alternate club no earlier than one year in advance, and no later than
four (4) years in advance of the next State Championship Tournament. TSCA will
outline the business proposal to the host club, and will assign a State
Championship Tournament coordinator to manage the shoot and see that the
quality guideline document is adhered to and that the host meets their obligations.
(b)Any member club in
good standing in the State of Texas that is capable of setting at least two
courses may submit its proposal to TSCA’s Board for consideration. To be
chosen, a host club must clearly identify its ability to promote sporting clays
to the members of TSCA and advance the purposes and values of TSCA and NSCA.
Further, any such
club must be willing to enter into a written contract with TSCA to host said
Tournament in accordance TSCA’s “Minimum Standards”.
In the event the club scheduled to host the annual State Championship
Tournament elects not to hold the tournament or otherwise cannot fulfill the
obligations set forth in its proposal, the alternate club shall be granted the
right of first refusal to hold the annual State Championship Tournament. If the
alternate club elects not to hold the annual State Tournament or otherwise
cannot fulfill the obligations required to host the annual State Championship
Tournament, TSCA’s Board shall award the year’s annual State Championship Tournament,
in its sole and absolute discretion.
(d)The club that accepts the Texas state
shoot will withdraw from the South Central Regional championship bid process
for that same calendar year, unless the club is the only club to bid in
ARTICLE XII - TOURNAMENT RULES:
The latest revised rules
of NSCA shall govern all tournaments sanctioned by TSCA.
ARTICLE XIII - TOURNAMENT SCHEDULING:
(a) Pick Day process -
Any member club desiring to register a tournament with NSCA shall make its application through the
Secretary of TSCA in order that the date may be recorded by the Secretary
and the records of TSCA kept up to date. TSCA’s Secretary will notify all eligible
clubs when Pick Day will be held, and provide written instructions.
(b)Shoot dates will be selected
at a special range owners meeting
(Pick Day). Dates will be selected by the following process:
(1)Clubs will pick in order of
descending number of registered targets shot from the immediately preceding
(2)Each club shall get one pick per round. All member clubs
may have one two-day pick that must be chosen in the first round of picks. They
will remain in rotation with the other clubs for that round. All picks may not
be changed until the conclusion of the meeting and then only if all clubs
concerned agree to the change.
Exception: Any club which held a (one registration number) registered
tournament in the preceding calendar year with 200 or more participants may
request one date be allotted (e.g. sometimes referred to as “grandfathered”) to
them for the same or similar tournament in the next year. Any date in the calendar not currently
allotted (grandfathered) can be selected.
Two contiguous days may be requested.
Such request counts as the club’s first pick; and, as its one allowed
two-day pick. Only one request may be made each year. Annual re-qualification is required. The request must be made as timely as possible, prior to the annual
(3)Dates will be approved provided they meet the zone
exclusion rule and any other rule as agreed upon by range owners and/or TSCA’s
Board. Individual clubs may waive the zone exclusion rule on a case by case
basis approved by the Secretary.
(c) If a club chooses a shoot date and then cancels that
shoot, written notification to TSCA’s Treasurer and NSCA is required. It is the
sole responsibility of the club to notify the shooters that the tournament has
No member of TSCA’s Board may
act as an agent for any range for the selection
of shoot dates.
(e) Range owners or
their authorized representative must be present at the range owners shoot
selections meeting to participate in the shoot selection proceedings.
(f) Post Pick Day Changes (generally post January 1st) – Any
member club desiring to add, delete, or modify its shoot (schedule) must do so
by filing the appropriate requests with, and obtaining the approval of TSCA’s
ARTICLE XIV - ANNUAL AND SPECIAL MEETINGS:
(a) The Annual Texas State
Meeting of TSCA shall be held during the Annual State Tournament. Notice of the
Annual Texas State Meeting shall be printed in the Annual State Program.
(b)Special meetings of TSCA may be
called at any time by the President or by written request of any two elected Directors
of TSCA. Notice of any special meetings and the purpose thereof shall be set
out for the membership at least ten (10) days prior to the date fixed for said
meeting. Posting of notices of special meeting dates shall be by facsimile
(fax), mail, electronic mail (e-mail), or on the authorized website of TSCA. No
business shall be transacted at such meeting except as specified in the notice.
ARTICLE XV - QUORUM:
A quorum for the transaction of business at any regular or special
meeting of the Board shall be a majority of the Directors then serving TSCA. A
quorum for the transaction of business requiring the vote of the membership
shall be a simple majority of those members present at any such meeting called
for that purpose.
ARTICLE XVI - VOTING BY PROXY:
There will be no proxy
voting at TSCA meetings.
ARTICLE XVII - AMENDMENTS TO THE
The Certificate of
Formation and Bylaws may be amended as follows:
(a) Any member in good
standing may propose an amendment to TSCA’s Bylaws to be presented to the
membership for vote by providing a petition containing actual signatures and
corresponding NSCA membership numbers, for verification, of TSCA members in
good standing equal to a minimum of ten percent (10%) of the current state
membership as certified by NSCA.
(b)By a majority vote of TSCA’s Board,
the Board may propose an amendment to TSCA’s Bylaws to be presented to the
membership for vote.
(c) By procedures
outlined above, proposed amendment(s) shall be submitted to the Secretary of
TSCA at least thirty (30) days prior to the Annual State Meeting, when possible.
The Secretary of TSCA will notify each member of the Board within ten (10) days
after submission of the proposed amendment(s), stating exactly what
amendment(s) in the Certificate of Formation and/or Bylaws are contemplated.
(d)The proposed amendment(s) will be
presented to the membership by ballot, within sixty (60) days of) presentation to and validation by the Secretary of TSCA and a majority vote will govern the decision
to pass or defeat the proposed
amendment(s) and that the vote to pass or defeat the proposed amendments(s)
will be effective immediately at the close of voting.
(e) Voting on proposed
amendment(s) by the membership-at-large, as directed by the Board, will be
conducted for a minimum of fifteen (15) days to a maximum of thirty (30) days
after ballots are presented to the membership.
(f) The voting deadline will be clearly marked
and visible on each ballot presented to
(g)Certification of the results of all
voting by the membership will be by the President of TSCA and all records will
be kept for a minimum of three (3) years and made available to any member of TSCA
in good standing, upon request.
(h)Results of all voting shall be
written into the minutes of the next meeting of the Board with the actual count
of members voting for and members voting against the proposed amendment(s) shown.
ARTICLE XVIII - ORDER OF BUSINESS:
(a)The order of business at all Board meetings
shall be as follows:
Roll Call and seating of Board members.
Reading of Minutes (at the Annual State Meeting reading of the
previous Annual Meeting
shall be read.).
Public Forum (limited to 15 minutes).
Reports of Officers.
Reports of Committees.
Amendments to the Bylaws.
Election of Officers (Annual State Meeting only).
Awarding next Annual State Tournament (Annual State Meeting only).
ARTICLE XIX - STATE TEAMS:
NSCA will annually select an NSCA All-State Team from Texas
according to the NSCA Rules & Regulations in effect at the time of the
ARTICLE XX - REFEREES:
TSCA will follow the guidelines and requirements of NSCA regarding
the use of referees at registered and sanctioned TSCA shoots.
ARTICLE XXI - SHOOT PARTICIPATION:
(a) Any shooter in
good standing with NSCA and, if applicable, TSCA and not in violation of TSCA
or NSCA rules or regulations or any state or federal laws shall be allowed to
come upon the grounds of any member club holding a registered open shoot and
participate in the shoot, if he/she so desires. Any member club finding it
necessary to deviate from the Article of the By-Laws shall obtain written
permission, in advance, from the President of TSCA.
(b)TSCA adopts and incorporates the
Penalties/Suspension provisions of the NSCA Rules & Regulations, both
current and amended from time to time. Any club who disallows participation by
a member shooter in a sanctioned shoot must notify the Secretary of TSCA in
ARTICLE XXII - PENALTIES/SUSPENSIONS:
(a) TSCA adopts and
incorporates the Penalties/Suspension provisions of the NSCA Rules &
Regulations, both current and as amended from time to time by NSCA. Any club who disallows participation by a
member shooter in a sanctioned shoot must notify the Secretary of TSCA in
(b)TSCA’s Board reserves the right to
impose Penalties and/or Suspensions on any member club or member after hearings
or investigations of any complaint received and the Board finds those acts to
be prejudicial or detrimental to the best interests of TSCA and its members,
including but not limited to, unsportsmanlike conduct.
(c) All complaints,
penalties and/or suspensions against member clubs and/or member shooters will
be addressed by executive session to protect the privacy of said parties
(d)All complaints against a member club
or a member shooter must be in writing and sent to the Secretary of TSCA before
any further action is instigated by TSCA. If a written complaint is lodged
against any member club or member shooter, said member must be notified of all
aspects of the complaint by certified mail within 10 days. Said member shall have 30 days from receipt
of the certified letter to issue any rebuttal of the complaint to TSCA before
any action can be imposed by the Board.
XXIII HALL OF FAME
Nomination of candidates for the Texas Sporting Clays Association
Hall of Fame will be brought forth to the Board by a committee composed of the
Vice President, two Directors appointed by the President, and four (4)
members-at-large, of impeccable reputation, who are chosen from the general
membership of TSCA by the President of TSCA. Candidates for induction shall be
presented to the Board by the committee a minimum of 30 days prior to the
Annual State Shoot. Upon presentation to the Board a vote will be taken by the
entire Board, with no Board member abstaining, on each candidate. To be elected
to the Hall of Fame, a candidate must carry a 75% majority vote) of TSCA’s
Board. The number of
persons elected to the Hall of Fame in any given year shall not be limited.
Hall of Fame candidates will be selected from two categories:
Participants who have made impressive records in sanctioned competition,
whether in an open or concurrent class, and persons whose efforts have made
significant contributions to the betterment of sporting clays in Texas. In all cases a nominee must be
have been a member of NSCA and TSCA for a minimum of 10 years. Sportsmanship by
each candidate, in either category, will be a major consideration for induction
into the Hall of Fame.
or dissolution of TSCA any assets lawfully available for distribution shall be
distributed to one or more qualifying organizations described in section 501(c)7 of the Internal
Revenue Code of 1986 (or described in any corresponding provision of any
successor statute) which organization or organizations have a charitable
purpose which, at least generally, includes a purpose similar to the purpose of